Frequently Asked Questions

If you wish to have any other questions regarding Associate status with Numerate Consultants answered the please send them to

Please remember that Numerate Consultants is not authorised under the Financial Services and Markets Act 2000 to give financial advice. Furthermore we cannot held responsible for the legal accuracy of any information provided below (see Legal disclaimer for further detail). Please seek independent advice before relying on the information provided here.


The answers to the following commonly asked questions regarding Associate status with Numerate Consultants Ltd are hyperlinked below:

How do I register my interest in becoming an Associate?
What happens after I have sent in my cv?
Do you sell or disclose c.v.s to third parties?
What do you look for in an Associate?
How is an Associate selected for a task?
How does Numerate Consultants place work with an Associate?
How is my work monitored?
How does an Associate charge for their work?
What does the Associates invoice need to have on it?
How and when do I get paid?
As an Associate am I an employee of Numerate Consultants?
Does Associate status with Numerate Consultants guarantee a certain amount of work per year?
Can Associates select which tasks they accept?
Who deals with an Associates Income Tax and National Insurance?
Should Associates register for VAT?
Where do Associates work?
Can Associates work for clients besides Numerate Consultants?
How much should Associates charge?
How is an Associates work controlled?
Can an Associate terminate an unfulfilled contract?
When are Associates expected to work?
Are Associates paid for sick or holiday leave?
Who pays an Associates expenses?
Who provides an Associates tools of the trade?
Do Associates receive professional development or training?
How committed is Numerate Consultants to its Associates?
Any other questions regarding Associate status?


How do I register my interest in becoming an Associate?

If you are looking to work as an Associate of Numerate Consultants, the first step is to email us and attach electronic copies of:

  • A recent c.v.;
  • Membership of Professional Institutes and Organisations
  • Proof of identity: Copy of photo ID i.e. Passport or Driving Licence;
  • Proof of address: Copy of a utility bill.
  • If trading as a limited company a copy of the "Certificate of Incorporation"
  • If VAT registered a copy of the "Certificate of Registration for Value Added Tax"

We also require contact details for at least three referees (two technical and one personal). You can also send it to us via post or fax to the address or number on our contact page.

Please note that an implication of the industry sector that Numerate Consultants operates in is that all applicants must be eligible to work in the UK and must have been resident in the UK continuously over the last five years.

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What happens after I have sent in my cv?

We will examine your c.v. to see if your technical or domain knowledge, skills or experience are applicable to our market sector and complement those already within Numerate Consultants. Following this initial assessment we will then contact your referees.

After this we will arrange a mutually convenient time and place for an interview. If you are successful at this point we will add you to our database of technical associates.

After this we will be continually looking to match you with current contracts or potential contracts we are considering tendering for. When a suitable match occurs we will contact you to check your availability against the forecast project timescales and hopefully get an expression of interest in the proposed venture.

Associate status does not ensure that we will require you in the future only that we will be continually trying to match your knowledge, expertise and experience against our contracts. Our Associates are our first choice in supporting our work. We want to establish long lasting and mutually beneficial working relationships with our Associates.


Do you sell or disclose c.v.s to third parties?

We are not an agency and will not sell or distribute your details. Any prospective Associates c.v. is valuable to our business and we treat it as commercially sensitive.

If we are required to declare the backgrounds of our staff and Associates whilst tendering for contracts we will always seek their permission before including it.

Numerate Consultants have notified under the Data Protection Act.


What do you look for in an Associate?

We would like all our associates to be:

  1. Recognised technical experts in their own narrow field;
  2. Qualified in a numerate science;
  3. Highly experienced;
  4. Members of professional bodies or associations;
  5. Either self employed or working through a limited company;
  6. Generating income streams from other companies;
  7. Flexible, resourceful and organised people capable of multitasking projects;

We would prefer them to have the following:

  1. A secure office that they can work in;
  2. Basic office facilities e.g. computer, printer;
  3. A business account that accepts BACS payments;
  4. A mobile phone or business phone;
  5. An email address and internet access;
  6. An accountant to advise on their business tax affairs;
  7. Professional Indemnity insurance.

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How is an Associate selected for a task?

We will have some idea of an Associates suitability for ongoing contracts when they are first accepted as an Associate and may discuss these with an Associate at that point. Otherwise we will be continually checking new work we are considering bidding for against our database of Associates. Whenever there is a match the Lead on the proposed bid will contact the Associate to confirm their suitability, interest and availability.

We see this as a two way street and if our Associates become aware of potential contracts that they themselves cannot fulfil alone we are more than happy to discuss these in confidence to arrange a mutually beneficial arrangement to tender for and support the contract under Numerate Consultants.


How does Numerate Consultants place work with an Associate?

During the bid/tender phase we try to keep our Associates aware of progress. Along with Associate status we will place an Enabling Contract with the Associate defining the terms and conditions agreed between Numerate Consultants Limited and the Associate (or their Limited Company). When Numerate Consultants wins a contract it will place purchase orders on any Associates that will support it defining their tasks and the related start and finish dates.


How is an Associates work monitored?

Whilst engaged on a project Associates are required to submit a record of their progress on a weekly basis to each Project Manager by e-mail to enable monitoring of overall project progress. The form of the progress record will depend on the type of tasking the Associate has been engaged on. Timesheets are appropriate for those engaged on a daily rate and progress reports for those that are on Stage Payments or Fixed Price Tasks.

There will also be extensive two way contact with the Project Manager.


How does an Associate charge for their work?

Associates are required to invoice Numerate Consultants either at the end of each month or on the completion of an agreed Stage Payment Milestone or at the completion of an agreed task package. This will be stipulated in the purchase order

Invoices should be accompanied by the copies of any deliverables, together with receipts for any approved expenses.

Upon receipt of your invoice it is checked by the Project Manager.against the contract or purchase order number. Any queries are dealt with as soon as possible with the Associate.


What does the Associates invoice need to have on it?

If the Associate is VAT registered their invoices are required to show the following information (see VAT Notice 700/21 available in Adobe Acrobat file format from the HMRC website):

  1. An identifying number;
  2. Your name, address and VAT registration number;
  3. Time of the supply;
  4. Date of Issue of the invoice (if different from the time of supply);
  5. Your clients name (or trading name) and address;
  6. Type of supply (e.g. sale or rental);
  7. A description of the goods or services you are supplying.

For each description of the goods and services you must show the:

  1. Quantity of goods or extent of the services;
  2. Charge made excluding VAT;
  3. Rate of VAT;
  4. Total charge made excluding VAT;
  5. Each rate of VAT charged with the amount charged at each rate in sterling;
  6. Rate of any cash discount offered.

Limited companies are also required to show the following on invoices (Companies Act 1985, s351 & s349)

  1. Company's Place of Registration and it's Registration Number;
  2. Address of the company's registered office;
  3. Company's name in legible characters.

If you are a sole trader/self employed and/or not VAT registered we would still recommend that you furnish as much of the above data as possible to present a professional image.


How and when does Numerate Consultants pay it's Associates?

Once an invoice is authorised by the Project Manager and Financial Department payment is sent to the Associates Business Account within 5 working days by BACS. Normally a transfer by BACS is in the Associates Business Account within 5 working days. It is Numerate Consultants policy not to pay by any other means.

Associates need to inform Numerate Consultants of the following details for their Business Bank Account when a purchase order is placed to set up the BACS facility and minimise any delays :

  1. Account Name
  2. Account Number
  3. Bank Sort Code
  4. Payment Reference

As an Associate am I an employee of Numerate Consultants?

No. Upon mutual agreement that you are going to become an Associate, it will be on a freelance basis with an Enabling Contract defining the relationship with Numerate Consultants and not as an employee of Numerate Consultants or its clients. As Numerate Consultants expands there may be opportunities to join as an employee but conversely we appreciate that most Associates prefer the independence that Associate status gives.


Does Associate status with Numerate Consultants guarantee a certain amount of work per year?

We endeavour to provide our Associates with as much work as possible. It is in our interest to maximise the utilisation of our consultants. However there is no guarantee that any suitable contracts will be tendered for or that Numerate Consultants will win all the work we do tender for


Can Associates select which tasks they accept?

Yes. We will discuss contracts we would like an Associate to support with them at the tender stage and get a expression of interest before going ahead. Associates are under no obligation to accept tasks. However if we win the contract and an Associate accepts a sub contract we expect them to fulfil the agreed task in a timely and professional manner.


Who deals with an Associates Income Tax and National Insurance?

When you are an employee your employer is responsible for deducting tax and National Insurance from your pay under PAYE (Pay As You Earn). As a freelancer you are responsible for your own tax and National Insurance. We advise you to consult your accountant or a financial advisor for advice in this area. Further information is freely available on HM Revenue and Customs website.


Should Associates register for VAT?

If you trade either as a sole-trader, partnership or Limited Company you have to register for VAT if your total sales exceed the VAT threshold (2012/13 threshold is £79,000) in a 12 month period. We advise you to consult your accountant or a financial advisor for advice in this area. Further information is freely available on HM Revenue and Customs website


Where do Associates work?

Generally we expect Associates to operate from their own offices. Occasionally contracts may require an Associate to regularly attend and operate from the Numerate Consultants offices or our Clients premises. This type of arrangement will be discussed prior to placing a purchase order to allow the Associate to cost accordingly or maybe decline the task.

However, all Associates should expect occasional travel to our offices, our clients premises or other establishments for meetings and presentations etc.


Can Associates work for clients besides Numerate Consultants ?

Although we would prefer to have all our Associates committed full time on our contracts we cannot guarantee to continually have suitable contracts. Our Associates are encouraged to offer their services as widely as they can. Subject to the constraints of any confidentiality agreements or conflicts of interest our Associates may work for multiple clients concurrently provided they do not over-commit such that our deliverables are degraded.


How much should Associates charge ?

Being freelance allows the Associate to decide their own rates for their expertise.

Charging rates vary significantly between consultants according to the level of expertise (domain knowledge and experience) and the size of the task (an Associate may require assistance). Most freelance consultants set themselves a range for their daily rate which gives them greater flexibility. If you are new to being freelance you should be aware that freelance consultants incur various costs that might not otherwise be incurred if they were employees. You should price your offerings with these costs in mind to be sure that you are not surprised by them later. At the same time if you price your offerings too high we may decide that you are too expensive for us.


How is an Associate's work controlled?

The enabling contracts and the purchase order placed on an Associate defines what is required from an associate and when it is required by. Once accepted it is the Associates responsibility to deliver the contracted task within the timescale. Numerate Consultants will provide limited support in the areas of presentation and configuration but it is the Associate that is the subject matter expert (SME) and we do not expect to have to contribute to the technical content.

Numerate Consultants reserve the right to accept or reject, provide feedback and to edit an Associates deliverable output.


Can an Associate terminate an unfulfilled contract?

Associates should avoid terminating a contract whenever it can be avoided. If an Associate is having problems delivering they should discuss this with the Project Manager at the earliest opportunity. Unforeseen eventualities such as sickness will always occur and we will make every effort to salvage the situation given enough time. We are aware that 'things happen' from time to time and we want to build lasting relationships with our Associates which means being understanding.


When are Associates expected to work?

Associates are generally free to set their own working day unless attending meetings or operating on Clients premises. Numerate Consultants are only concerned that tasks are delivered to the required standard by the agreed delivery date. If you intend to regularly work 'odd' hours then just make anyone that needs to contact you aware when they can do so.


Are Associates paid for sick or holiday leave?

No. Associates are not paid for absence through sickness or holiday. The charging rate of an Associate is only for work performed excluding any absence.


Who pays an Associate's expenses?

Associates are responsible for all their own normal business overheads and expenses (e.g. travel, accomodation, meals, telephone, office overheads, tools, stationary ). We expect Associates to have included these in their charging rates. Where exceptional or frequent travel or accommodation is required this will be agreed with the Associate and addressed as a separate item on the purchase order.

Expenses will only be reimbursed where they are authorised by the Project Manager and are incurred on our or the clients behalf.


Who provides an Associate's 'tools of the trade'?

Associates are generally expected to have access to any tools that they require for their work (e.g. telephone, fax, computer, printer, software...). Any exceptional items should have been identified during the tender stage and a way of providing these will have been agreed.

Please discuss any requirements for large capital outlays for equipment or software with the Project Manager. It may be that a business case could be made for Numerate Consultants to purchase generic types of tools or equipment that may be required across many projects.


Do Associates receive professional development or training?

No. Associates are expected to source and fund their own training and professional development. However if you feel Numerate Consultants can assist you in any other way (advice, mentoring, references, or arranging group training) please direct your enquiry to


How committed is Numerate Consultants to its Associates?

We want our Associates to feel part of the company. Ultimately it is the technical knowledge and experience of our Associates that give us leverage in the market place. Associates are as important to Numerate Consultants as any other member of the company, perhaps more so.

We like to think Numerate Consultants is run by pragmatic engineers who have many years of experience working in various companies as permanent staff, contractors and consultants. If you think that things we do could be done better, faster or easier please let us know. Just because it was not 'invented here' does not mean yours is not a good idea - we just did not think of it first ;-). We are striving to make our company better and any ideas for improvement are appreciated.

 Hopefully it is best for all concerned because more work for Numerate Consultants means more work for our Associates.


Any Other Questions regarding Associate Status?

Please send any queries regarding Associate Status to


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